EZ Cloud

Open EZ Cloud on Monday morning and clear a week’s worth of vendor bills before lunch. Start by connecting your shared AP inbox or dragging PDFs, images, or EDI files into the web app. The system reads headers and line items, recognizes suppliers, and proposes cost codes based on your policies. It auto-classifies PO vs. non-PO documents, checks for duplicates, and validates totals and tax. Review suggested fields in a side-by-side panel, accept all or make quick edits, and save a rule if you want the same logic applied next time. Scanned paperwork and email threads are kept as attachments so every decision links back to a source document.

Build and refine approval routes in minutes using the visual designer. Add conditions by amount, department, project, or regional tax rules, and choose sequential or parallel sign-offs. Set fallback owners for out-of-office, and define reminders and escalations by SLA. Approvers get a clean summary with line-item context on web or phone, so they can approve, reject, or comment without hunting for data. Use @mentions to loop in purchasing or the requester, and attach updated quotes or receipts. Every step is timestamped, and changes to coding, notes, and files are tracked automatically for audit.

Handle mismatches before they block your close. EZ Cloud performs 2- or 3-way checks against POs and receipts with configurable tolerances for price and quantity. Partial receipts and freight allocations are supported, and exceptions surface in a dedicated workbench. Automation agents nudge buyers for confirmations and update the case as evidence arrives. Once ready, export clean vouchers to your ERP with mapped suppliers, GL, tax, and dimensions. Tag invoices for early-payment discounts, batch by due date, and sync payment status back to keep your team in the loop.

Keep operations tight with live metrics. Dashboards show cycle time, backlog, touchless rate, and spend by supplier, with drill-down to bottlenecked steps. Filter by entity, currency, or cost center, and schedule reports to finance leaders. Admins manage roles, SSO, MFA, and granular permissions, enforce retention, and review a complete audit trail of actions and data changes. EZ Cloud runs in the browser on any device, so remote teams stay productive. Getting started is straightforward: connect your AP inbox, import vendors and your chart of accounts, choose a route template, and pilot with a few departments—no coding or IT ticket required.